AMF4SR Alfred Mann Foundation

Creating Solutions that will Improve Mankind

General Summary: The Accountant will handle the daily general accounting workflow, with emphasis on accounts payable. This position will also participate in monthly and annual close processes and serve as backup for the Payroll Administrator.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job:

  • Verifiable accounting experience, with an understanding of basic accounting principles and how to apply them in a nonprofit environment;
  • Demonstrated knowledge of industry standards and best practices;
  • Acquired knowledge of the organization’s mission, programs, and policies and procedures;
  • Focused, organized, and above all, detail-oriented;
  • Excellent written and verbal communication skills;
  • Excellent organizational and time management skills;
  • High-level interpersonal skills to handle sensitive and confidential situations;
  • Demonstrated professionalism, poise, tact, and diplomacy;
  • Ability to exercise sound judgment and accomplish projects under little supervision and/or in the absence of specific instructions;
  • Ability to manage competing and shifting projects and priorities with time-sensitive deadlines;
  • Ability to work both independently and in teams in a fast-paced environment;
  • Proactive, resourceful, and goal/solution oriented.

Education & Experience:

  • At least three (3) years of experience with accounts payable and general accounting responsibilities is required. Experience in payroll and HR is highly desirable.
  • Working knowledge of Microsoft Office Suite (Excel, Word, and PowerPoint) and Outlook calendar and email functions is required.
  • An undergraduate degree in Finance, Accounting, Business Administration, or a related field is preferred.
  • Prior experience with accounting software (specifically Sage 100) and payroll software (specifically ADP) is highly desirable.

Essential Duties & Responsibilities:

  • Handles daily general accounting duties:
    • Processes weekly accounts payable:
      • Prepares invoices and credit card statements;
      • Reviews all invoices and check requests for accuracy, coding, and supervisor approvals;
      • Inputs vendor invoices, credit card statements, check requests, and expense reports;
      • Issues checks and prepares them for signers;
      • Acts as liaison for check signers on a weekly basis;
      • Acts as liaison for vendors, answering any vendor payment inquiries.
    • On an ongoing basis, maintains accurate and complete files with copies of all payables with supporting documentation, including current W-9’s for all vendors
  • Completes various monthly and quarterly account reconciliations and journal entries.
  • Generates annual 1099s, ensuring that they are properly completed and appropriately distributed for all independent contractors.
  • Tracks sales and use tax.
  • Assists with year-end close and audit.
  • Serves as backup for Payroll Administrator, periodically processing payroll and all related aspects of employee compensation (i.e. benefits accounting, vacation and sick pay, etc.)
  • Provides day-to-day administrative support for the Finance Department, with other duties and special projects as assigned.

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